Privacy policy and Personal data protection

in the sale of goods and the rendering of services by PARTICLE s.r.o.

Information under § 15(1) of Act No. 122/2013 Coll. on Personal Data Protection, as amended.

 

Dear data subject,

In order to process your order we need information on your personal data. We process them under Act No. 122/2013 Coll. on Personal Data Protection, as amended, while they will be used for the intended purpose only.

 

Online store operator

1) Online store operator is:

Business name: PARTICLE s.r.o.

Registered Office: Ulica mieru 2531/4, 984 01 Lučenec

Reg. No.: 47 858 541

Tax No.: 2024128172

VAT No.: SK2024128172

Represented by: Ing. Roland Kučera, Executive Manager

Viktor Mužila, Executive Manager

(hereinafter referred to as the “Operator”).

 

Purpose of the personal data processing

1) The Operator processes the personal data in order to:

• conclude a purchase contract with data subject by means of the online store or in other suitable way and to fulfil its duties arising from the Contract and the law,
• maintain a loyalty programme for customers,
• perform marketing activities.

2) The Operator processes the personal data especially for the following purpose:

• the ordering of the goods by means of the online store or in other suitable way,
• the confirmation of the order,
• the conclusion of the purchase contract,
• the issuance of a tax document for the payment of purchase price for the goods ordered under Act No. 222/2004 Coll. on Value Added Tax, as amended,
• the delivery of the goods ordered to the place of delivery and the handover of the goods to an authorised person,
• the registration of customers for administrative purposes,
• the registration of orders in order to solve eventual complaints,
• rewarding customer loyalty,
• marketing activities,
• information on actions, novelties and discounts.

 

A list of personal data being processed

1) The Operator processes the personal data of data subjects in a scope stated in the relevant legislation, contracts and other documents of the Operator in a scope in which the personal data will be provided to the Operator in documents, letters and notices, or during telephone conversations or electronic communication between the Operator and the data subject.

2) The Operator processes especially the following personal data of data subjects:

• name and surname,
• date of birth,
• address,
• contact data (tel., mail),
• payment terms,
• order data.

3) If the Operator also processes other personal data on data subjects, as stated in Article 3(1) of these terms and conditions for the personal data processing, the Operator processes them in a scope necessary to fulfil duties arising from purchase contract and special legislation.

 

Voluntary provision of personal data

1) The Operator acquires personal data in a scope necessary to fulfil duties arising from a purchase contract concluded between the Operator and a data subject, the subject of which is the delivery of the goods ordered at agreed purchase price under § 10(3)(b) of Act No. 122/2013 Coll. on Personal Data Protection, as amended., without the data subject`s consent.

2) The data subject provides the Operator with these personal data voluntarily in order to fulfil its duties arising from the purchase contract and special legislation.

3) The data subject notes that the personal data will be made available or provided to a third party in order to fulfil duties arising from the purchase contract and special legislation.

4) The Operator processes the data subject`s personal data only for a period necessary to fulfil its duties arising from the contract and special legislation.

5) The Operator processes the data subjects` personal data for the purposes of loyalty programme and marketing purposes with the data subject`s consent under § 11 of Act No. 122/2013 Coll. on Personal Data Protection, as amended. The data subject expresses its consent with the personal data processing through the online store. The data subject grants its consent with the personal data processing for an indefinite period. The data subject can withdraw its consent anytime in writing. The consent expires within 1 month of the delivery of withdrawal of the data subject`s consent to a seller and the data will be subsequently deleted.

 

Provision and disclosure of personal data

1) The online store Operator provides personal data on data subjects to third parties only to necessary extent in order to fulfil its duties arising from the purchase contract and special legislation. The Operator provides personal data to:

• a carrier in order to deliver the goods,
• an external accounting firm J.I.M. s.r.o., registered office: A. Wágnera 32 in Lučenec based on a contract under § 8 of Act No. 122/2013 Coll. on Personal Data Protection, as amended.

2) The Operator does not disclose personal data to any third party with the exception of cases when it is necessary to fulfil duties arising from the purchase contract.

 

Mediation of personal data processing

1) The Operator is entitled to entrust an intermediary with the processing of data subjects` personal data under a written contract made in compliance with § 8 of Act No. 122/2013 Coll. on Personal Data Protection, as amended.

2) The Operator entrusted an external accounting company with the processing of personal data of an accounting and accounting documents information system.

3) When selecting an intermediary, the Operator proceeded under § 8(2) of Act No. 122/2013 Coll. on Personal Data Protection in order to provide for the security of personal data that are being processed.

4) The intermediary has contractually obliged to provide for the security of personal data that are being processed so that it will protect them against accidental and unlawful damage and destruction, accidental loss, change, unauthorised provision and disclosure to third parties.

 

Disclosure of personal data

1) The Operator does not disclose personal data of data subjects.

 

Information on the rights of a data subject

1) A data subject is entitled, based on a written request, to require from the Operator

a) A confirmation as to whether its personal data are being processed or not,

b) In a generally comprehensible form the information on the personal data processing within information system in the scope according to § 15(1)(a) to (e), the second to the sixth paragraph the above act; when a decision is issued the data subject is entitled to acquaint itself with the procedure of the processing and evaluation of operations,

c) In a generally comprehensible form accurate information on the source from which it acquired its personal data for processing,

d) In a generally comprehensible form a list of its personal data that are subject to processing,

e) The correction or liquidation of its incorrect, incomplete or obsolete personal data that are subject to processing,

f) The liquidation of its personal data the processing purpose of which has ended; if the processing relates to official documents containing personal data, the data subject can ask for them to be returned,

g) The liquidation of its personal data that are subject to processing, if the law was breached,

h) The blocking of its personal data due to the withdrawal of consent before it expires, if the Operator processes personal data based on the data subject`s consent.

2) The right of the data subject under Paragraph 1(e) and (f) of the above act can be restricted only if such a restriction arises from a special act or if its application would result in the breach of the data subject`s protection or the rights and freedoms of other parties would be breached.

3) The data subject is entitled, based on a written request delivered to the Operator, to object to

a) The processing of its personal data which it assumes are or will be processed for the purposes of direct marketing without its consent, and to request their liquidation,

b) The use of personal data stated in § 10(3)(d) of the above act for the purposes of direct marketing within postal system, or

c) The provision of personal data stated in § 10(3)(d) of the above act for the purposes of direct marketing.

4) The data subject, based on a written request or in person, if the matter is urgent, is entitled, in relation to the Operator, to object to the processing of personal data in cases according to § 10(3)(a), e), f) or g) of the above act by expressing justified reasons or submitting evidence on unauthorised intervention into its rights and interests protected by law, which are or can be in a specific case damaged by the processing of personal data; unless prevented by legal reasons and if proved that the data subject`s objection is substantiated, the Operator is obligated, without undue delay, to block and liquidate the personal data the processing of which was objected by the data subject, immediately, as soon as circumstances permit.

5) The data subject, in relation to the Operator, is further entitled, based on a written request or in person, if the matter is urgent, to anytime object to and not to obey a decision of the Operator that would have legal effects for or significant impact on the data subject, if such a decision is issued exclusively on the basis of the acts of automated processing of its personal data. The data subject is entitled to ask the Operator to review the issued decision using other method than the automated processing, while the Operator is obligated to comply with the request of the data subject so that an authorised person will play a decisive role within the review of the decision; the Operator will inform the data subject on the method of review and the result of the finding within a deadline according to § 29(3) of the above act. The data subject does not have this right only if stipulated so by a special act that provides for measures for the protection of legitimate interests of the data subject, or if the Operator, within pre-contractual relations or during the existence of contractual relations, issued a decision by which it complied with the data subject`s request, or if the Operator, based on a contract, took other adequate measures for the protection of legitimate interests of the data subject.

6) If the data subject exercise its right

a) In writing and the content of its request shows that it exercises its right, the request is deemed submitted under this act; a request sent by electronic mail or fax will be delivered by the data subject in writing not later than within three days of the sending,

b) In person orally on the record from which it must be clear who has exercised the right, what is it calling for and when and who prepared the record, his signature and signature of the data subject; the Operator is obligated to hand a copy of the record over to the data subject,

c) In relation to an intermediary under sub-paragraph a) or b), the intermediary is obligated to hand the request or the record over to the Operator without undue delay.

7) If there is suspicion of unauthorised processing of personal data, the data subject can submit to an authority a reference for the ruling on personal data protection.

8) If the data subject does not have full legal capacity, a legal representative can exercise its rights.

9) If the data subject is not alive, a close person can exercise its rights that the data subject has under this act.

10) The data subject is obligated to provide only true personal data. The one who entered untrue data into information system is responsible for untrue personal data under § 16(1) of Act No. 122/2013 Coll. on Personal Data Protection, as amended.

11) The data subject`s request under § 28(1)(a) to (c), e) to h) and paragraphs 3 to 5 of the act will be processed by the Operator free of charge.

12) The data subject`s request under § 28(1)(d) of the act will be processed by the Operator free of charge, with the exception of a payment in the amount that cannot exceed the amount of effectively incurred real costs associated with the preparation of copies, the procurement of technical media and the sending of information to the data subject, unless a special act stipulates otherwise.

13) The Operator is obligated to process the data subject`s request in writing under Paragraphs 1 and 2 within 30 days of the delivery of the request.

14) The Operator will inform the data subject§ 28(2) and the authority, without undue delay, on the restriction of the rights of the data subject.

 

Responsibility of the Operator

1) The Operator is not responsible for the misuse of personal data by a third party that accessed these personal data without authorisation.

2) The Operator`s responsibility for the breach of individual provisions of Act No. 122/2013 Coll. on Personal Data Protection, as amended, is governed by the provisions of this act.